Administrative Assistant

INTERNAL OPPORTUNITY:     ADMINISTRATIVE ASSISTANT

JOB LOCATION:                       MALAGA

SHIFT:                                        DAY (7:00AM-3:30PM)

REPORTS TO:                          DIRECTOR OF PLANT MAINTENANCE AND RELIABILITY 

About the Role: 

Are you looking to grow your career at Grimmway Produce Group and make a meaningful impact at our Malaga facility? We’re offering an opportunity for a current team member to step into a key role by working as an Administrative Assistant responsible to represent Grimmway in a professional and friendly manner to all vendors, visitors, and company employees.  Provide operational and system support to Management. Manage the office day to day necessities including but not limited to coordinating reports, coordinating attendance, coordinating staff functions and/or facility emergency drills throughout all shifts.

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What You Will Need:

• Minimum 2-year experience in an admin position/office environment, required.
• Previous knowledge or understanding in payroll systems such as Kronos and manage attestation reporting.
• Must have the ability to type and operate 10-key.
• Effective communication skills, oral, writing and telephone skills.
• Computer literate with good working knowledge of MS Word, Access and Excel, including the creation and updating of spreadsheets and reports.
• Must be detail oriented, have good analytical skills, efficient, and reliable.
• Proficient in filing and organizing.
• The ability to interact with Managers, Supervisors and employees with a professional attitude and appearance.
• Must be a team player.
• Confidentiality a must.
• Remote work not available for this position.
• Excellent written and oral communication skills, with the ability to comprehend, read, write, and communicate proficiently in English and interact with all levels of the organization.
• Ability to work overtime and/or weekends, depending on business need.
• Must be able to travel occasionally both local and out of the area depending on business need.
• Ability to drive company vehicle for company business.
• Must have a valid driver's license with a clean DMV driving record.
• Must pass pre-placement drug/alcohol screen.

What Will Set You Apart:

• Prior experience with Grimmway databases (Infor and GIS) a plus.

ESSENTIAL JOB FUNCTIONS:

Responsible for distribution of production paperwork to the appropriate individuals. Maintain and create daily KPI spreadsheets and reports. Maintain production payroll, and confidential records/information.  Maintain production attendance.  Assist management with calls, emails, and meetings. Establish and maintain effective working relationships with all co-workers. Responsible for conducting New Hire Orientations, GMP Trainings, and creating SOPs. Other duties as assigned.

PHYSICAL REQUIREMENTS:

Must be able to remain in a stationary position throughout much of the working day. Ability to operate a computer and other office productivity equipment. Ability to occasionally move about inside the office and food processing facilities. Must be able to work in a high noise area. Must be able to move items weighing up to 25lbs for a distance of up to 2 feet.

Starting Wage:                         $17.50 - $22.00 / HOUR

Filling Deadline:                       November 21, 2025

• Subsidized benefits package including Medical and Dental coverage 

• Generous vision reimbursement allowance for each covered family member per calendar year 

• 401(k) plan 

• Paid Time Off/Paid Sick and Safe Time 

• Employer-paid life insurance 

• Subsidized gym membership 

• Discounted tickets to major theme parks throughout California